As would four part-time employees who each work 10-hours per week, totaling 40 hours. You can calculate FTE to determine how much a project will cost in terms of time and personnel needs. For part-time employees — Employees who worked less than 40 hours per week on average during a specific calculation period will have their average hours worked on a weekly https://www.scoopearth.com/the-importance-of-retail-accounting-in-improving-inventory-management/ basis added together. Divide this total number by 40, and then round the total to the nearest tenth to get the total FTE. FTE stands for “full-time equivalent.” It refers to the number of hours worked by a single employee in a week. The annual FTE count is considered to be 2,080 hours, which breaks down into eight hours per day, five days a week.

An applicable large employer means that you have 50 or more full-time employees or a combination of full- and part-time with a total FTE of 50. By comparing full-time employee’s numbers between industry competitors a company can analyze its current status about staffing, this can lead to conclusions like whether the company is under-staffed or over-staffed. Under normal circumstances, a full-time employee works 8 hours a day for 5 days a week. That would mean that a full-time employee would work an approximate of 40 hours a week and 160 hours a month. For example, you could use it to calculate the amount of staff you need to cover a certain number of hours, or to compare the cost of part-time and full-time employees. Next, you need to divide the total hours worked by all employees by the number of hours in a full-time work week .

Make a List of All Employees & Hours Worked

If you’re concerned about staying compliant, consider software such as Homebase that will track your employee hours, provide reporting, and can also prepare your time sheets for payroll. If the total is at least 50, the employer is an ALE and is required to offer health insurance to all qualifying employees. It can also do the same for a full-time employee who hasn’t completed a whole year of work yet. FTE salary is most often used by companies rather than individuals. It indicates what a company could spend on a part-time employee if they worked full time.

In our example, we will divide the total hours worked by Employees D and E by the number of hours worked by Employees A. This includes three full-time employees that work 40 hours per week. One part-time employee who works ten hours per week and one part-time employee who works 25 hours per week. Calculate the FTEs by determining the number of hours worked by full-time or part-time employees in a year.

How do you convert FTE to hours?

In this case, the calculation may show that the first professional is overqualified for the position, whilst the other needs more training and development. FTE can serve as a parameter for your decision-making as a manager regarding promotions, dismissals, division of tasks, training and talent development. construction bookkeeping Through this, you can identify the needs and internal capabilities of your employees more easily, as well as exercise more strategic management. The underlying period can be, for example, a day, a month or even a year. Microsoft Teams Collaborate on Wrike projects without leaving Microsoft Teams.

• For example, say you run an ice cream van five hours per day, four days a week .
• When 168 hours are divided into 7,056 hours, the result is 42 FTEs.
• Human resources often use the FTE metric to make staffing decisions for the entire company.
• Depending on the type of work that is required, management can decide the number of full-time employees that are needed for a particular project and assign employees to those positions accordingly.
• Do you want to calculate how much hiring an employee abroad will actually cost you?
• We’ll also show you how to perform various calculations that involve FTEs, and provide you with automatic calculators that will help make the process easier.

If it’s a 40 hour week, each employee that works 40 hours per week is equal to 1.0 FTE. Now determine the number of hours worked by full-time employees over a given period. Full-time employees are those who work a minimum of 30 and a maximum of 40 hours a week and more than 120 days a year.

How to calculate FTE. Step-by-step guide

If a company bills clients, or pays out overtime, identifying teammates’ full-time equivalency helps identify and track organizational costs. This means that all company employees (both full-time and part-time) spent 200 working hours together. Let’s say, in the 19th century people used to work much more than now, at least hours per week .

A related term is pro-rata – part time employees are paid an annual salary pro rata, which means adjusted for their working hours. Full-time equivalent allows part-time workers’ working hours to be standardised against those working full-time. The standardised figure is 1.0, which refers to a full-time worker. After all, the net costs of hiring additional part-time employees may in fact be lower than the more visible cost of overtime pay for existing staff, and FTE is used to uncover such findings. Now add the total number of hours worked by full-time employees to that of part-time employees to get the total number of hours for all employees. To calculate Sarah’s FTE, we need to divide her hours worked by the number of hours worked by full-time employees .

When you calculate FTE, you can find the costs of time, personnel, and money to determine staffing decisions. It’s used by businesses to figure out how many full-time or part-time employees are in a company and for organizing projects. It’s an important element to accounting to determine employee wages, hours of service, and your company’s expenses. An understanding of FTE also helps employers decide when to hire staff for short-term projects. In this way, scheduling projects based on the FTE calculation allows for greater accuracy in workforce planning and the efficient allocation of resources. HR departments use FTE salaries to determine part-time workers’ salary compensation.

• This includes our live chat feature provided by Intercom and basic page analytics without any tracking data.
• It can refer to either one person’s work calculating full-time or numerous people doing the functions of one full-time employee.
• From there, if your full-time hours are 40 per week, divide the number by 2,080.
• Moreover, having accurate FTEs for all employees will also help employers determine responsibilities towards them, their PTO rates, and whether the business is eligible for certain federal programs.
• Many organizations in the health or technology sector consider 1.0 FTE eligibility for employee benefits like health insurance and retirement plans.
• You can use the FTE total each week, month, or year to determine company growth.

For a full-time one, the exact number of hours equals the expected number of hours in most cases. The amount of benefits depends on the FTE value, as some employers offer half the benefits of full-time employees to part-timers working between 0.5 and 0.75 FTE. FTE value helps in indicating the number of full-time employees that a company shall employ in a year or the number and type of employees needed to complete a project. Calculating headcount is as simple as adding up your employees, while FTE refers to the number of full-time hours being worked at the company. First, it is necessary to determine the number of hours worked by part-time employees.